Thursday evening....
Chapter 3
As I leave work, I'm both excited and nervous. Excited that I could be involved in some new form of braces. And nervous because of the braces... I mean, whatever braces I get, it's gonna be a bit embarrassing and awkward at first.
I double check the instructions I was sent - London University of Dentistry is in an are of London I've never really been to. The instruction include a map from the 2 local tube stations to where the meeting is.
Instead of catching the 257b bus to go home, I instead catch the 16a for 3 stops to the tube station, then catch the tube into, then out of, the middle of London. It's just before 6:15 when I get out of the tube, and there's a 5 minutes walk to the university. It quickly becomes clear that it's not being held in one of their main building, but a smaller, adjacent building.
On the door there is a small sign "LUD, building 6", and a small sign on a portable metal post next to the door "Orthodontics Research Meeting, please come in".
As I go inside, I see another sign, with a big arrow, pointing me to the left, where I find a small room with a small group of people talking. Seeing me, one of them goes to a table.
"Hello, welcome, please come over here so I can log you in...." he says
"Hi, I'm Jacob.... Jacob Hurley"
"Oh, hello Jacob, I'm Mike Dennis, I'm the one that sent you the email. You're the firt to arrive"
"Oh, hi there, Mike - nice to meet you!"
"So, what do I need to do?"
"Well, first of all, can I give you this name tag - please can you wear it visibly at all times." I took the name tag, and clipped it to my shirt, in a visible place.
"Now, the next bit is a bit more... how shall I say this... delicate. We need to to sign an NDA - that's a 'non-disclosure agreement'. The project we are working on is in conjunction with a large company, and the research is very commercially sensitive, and we don't want any details getting out until we have some results. I appreciate that you might feel a bit nervous about signing this, so we have arranged for an independent solicitor to be here tonight - I hasten to add he's not from the company we normally use, so that he really is independent from us - and you are very welcome to discuss this with him."
"Ok...."
"So, things will be informal until 7:30... so plenty of time to have some food, which is in the room next door. We will be starting a presentation at 7:30, and we will insist that if you want to attend that presentation, then you must have signed the NDA. If there's any problems for you, and maybe you want to see your own solicitor for advice, then that's fine, but you'll need to come back to the second presentation that we're doing next week."
"Ok, that sounds reasonable...."
Mike passed me the NDA paperwork, and one of the others came over to me.
"Hi... er... Jacob" she said, looking at my name tag "Nice to meet you, I'm Sara, I work with Mike.... why don't you come on through and have some food", and she lead me through to the room with the food.
"So, how many people do you expect tonight?" I asked her
"In total, there will be just under 20 of us.... There's six of us on the team, plus there will be 5 or 6 coming from the company that's sponsoring the research, and a total of 7 possible patients, like yourself." As we chatted, I looked at the food - clearly being sponsored by a large company had its perks, as the food was not just a bunch of cheap sandwiches. For example, I could see small squares of bread with salmon or prawns on. Vol-au-vents. All that sort of stuff."
As I took a plate, and started to put a few items onto it, a smartly dressed gent, I guessed in his early 30s, came into the room.
"Ah" said Sara, "this is the solicitor gentleman Mike mentioned... Mr.... er... Jones" she said, referring to his name tag.
"Good evening, Jacob, I'm Ryan Jones, and I'm a solicitor. As you've probably been told, my company or I do not normally do work for the LUD. So far we've provided independent advice at 2 previous events like this... and there's another one next week, but that's it. I've had a chance to read the NDA, so I suggest that you sit down and take a few minutes to read it, it's neither especially long nor complicated - basically it says you mustn't tell anyone the details of the treatment that they are working on here. There's a quiet room next door you can use to read and sign it, and I'm very happy to discuss the NDA with you, if you want to. Now, let me grab some of this food - as ever, a splendid spread, it's amazing what industrial sponsorship can do!"
We exchanged a few more pleasantries, then I did as he suggested, and went and sat down for a few minutes in the next room, and read the NDA. It was written in pretty simple and plain language, and it said pretty much as Ryan had said: I must not give any details of the project that I might be told or learn to anyone outside of the project team. If anyone else related to the research needed to speak with me, then a member of the team would let me know what I could talk about.
Ryan walked in to the room. "need any help?" he asked in a friendly manner.
"No, I think I'm ok, I guess I'd better sign it"
"Just be aware that it means that you're not allowed to tell anyone about things, including family, close friends, even girl- or boyfriends. You'll be able to talk in vaguely general terms, but no details. The only 2 exception to that is that you are 100% allowed to talk to a legal representative, like a solicitor, or to a doctor - both of whom are bound by client priviledge."
"That sounds reasonable, I guess.... what happens if there's problems, do you know?"
"Well, they will have their own health and legal teams available - I'm sure they'll explain that in their presentation - that you'll be able to contact"
"But won't they just be working for the University?" I asked
"Well, yes and no... you work for a company I assume? It's like if there's a company issue you're involved with, you would speak with the company's solicitors, but there would never be anything stopping you getting your own advice."
"Ah, ok...."
"Unfortunately I can't really say much more than that, as I have no idea what the actual treatment will include, but I would say that it's a pretty fair NDA".
So, I signed the NDA, took it back to Mike, and then went back into the "social" room, where there were now several more people.
"Oh, hello again" said Sara, who was with 3 other people. "This is my colleague, Rushil, and these are Susan and Prisha, they are like you, potential patients"
"Hi, I'm Jacob" I said introducing myself. Susan had her lips closed, but Prisha's lips were apart, and I could see that she had some very slightly twisted and protruding front teeth.